Why create a meeting room in Vyte?
This feature allows you to automatically check a room's availability before confirming an appointment. You can also use this method to reserve other shared resources, such as a TV, camera, or any other shared equipment.
Step 1: Create a Dedicated User for the Room
What do I need to do?
Log in to your Vyte administrator account.
Go to Settings and then to the Users tab.
3. Create a new user corresponding to the meeting room (for example: “Paris Room”, “Conference Room”, etc.).
4. Set this user type as Location.
Why?
The room will be managed as a resource whose availability can be automatically checked when appointments are scheduled.
Note: If you do not have access to the admin features in your Vyte account, please contact support at: support@vyte.in
Step 2: Create a Dedicated Team for the Room
What do I need to do?
Go to the Teams section.
Create a new team.
Add only the user representing the room as a member of this team.
Result
You now have a dedicated booking page for this room.
Learn how to create a Vyte team here: https://support.vyte.in/fr/articles/7030309-comment-creer-une-equipe-vyte
Step 3: Create a Vyte Page for the Room
What do I need to do?
You have two options:
From your administrator account, go to the Users tab and open the profile of the user representing the room.
Or log in directly to that user's account.
Then:
Create a new Vyte Page.
Configure the desired appointment type.
In the appointment settings, enter the room address in the Location field.
Why?
This ensures that participants know exactly where the meeting will take place.
Step 4: Share the Booking Page
What do I need to do?
Simply share the room's Vyte Page link with the relevant people.
Result
Users will only be able to book the room when it is available.
What will participants see?
The location address configured in the Vyte Page will automatically appear:
In appointment confirmations;
In invitations sent to participants;
In calendar events created for the appointment.
Can I reserve something other than a room?
Yes. This method also works for any shared resource, such as:
A television;
A camera;
A projector;
A vehicle;
Any other equipment that requires booking.
Simply create a dedicated user for each resource and follow the same setup steps.
To enable this feature on your account, please contact support at: support@vyte.in