Each meeting type can have its own time zone, independent of the time zone configured in your Vyte account or connected calendar.
This feature is particularly useful when you regularly schedule meetings associated with a specific location or team operating in a particular time zone.
Why set a time zone for a meeting type?
You may want to define a specific time zone when:
you organize meetings in an office located abroad;
you consistently meet with participants from the same country;
you offer events tied to a specific time zone;
you want to avoid any ambiguity regarding the meeting's reference time.
Example:
A team based in Shanghai schedules meetings with participants from around the world. They may decide that all time slots for this meeting type should be based on Shanghai time.
Where can I change this setting?
From your meeting type settings:
Configuration → Time Zone
You can:
leave the time zone undefined;
select a specific time zone;
lock and hide the time zone from participants.
Scenario 1: No time zone is defined for the meeting type
In this case, Vyte adapts the display to each user's context.
What the guest sees
The guest views available time slots in their own time zone.
For example:
the organizer's account is set to Shanghai;
the guest is located in France.
The guest sees the available times converted to French local time.
What the organizer sees
Notifications received by the organizer continue to use the time zone configured in their Vyte account.
In our example, the organizer's emails display meeting times according to the Shanghai time zone.
Scenario 2: A time zone is defined for the meeting type
When you choose a specific time zone, that time zone becomes the meeting's reference time zone.
Example:
organizer account: Paris;
meeting type: Shanghai;
guest: Paris.
The meeting is scheduled using Shanghai as the reference time zone.
However, Vyte will generally continue to display the equivalent time in the guest's own time zone to make scheduling easier to understand.
Scenario 3: The time zone is locked and hidden
This is the most restrictive configuration.
The organizer enforces a reference time zone that participants cannot modify.
What the guest sees
On the confirmation page:
the guest sees the meeting time in their own time zone;
they also see the equivalent time in the time zone defined by the organizer.
Example:
meeting type locked to Shanghai;
guest located in Paris.
The page displays:
the meeting time in Paris;
the equivalent time in Shanghai.
This dual display helps reduce errors caused by time zone conversions.
What the guest receives by email
Guests generally receive meeting information according to their own local time context.
In our example, the meeting therefore appears in Paris time.
What the organizer receives by email
The organizer receives meeting information according to the time zone used as their reference, typically the time zone configured in their Vyte account.
Why can the displayed time vary depending on who is viewing the page?
Booking and confirmation pages are designed to be easy for every participant to understand.
As a result, two people viewing the exact same meeting may see:
different displayed times;
while still referring to the same moment in time.
This is why Vyte often displays:
the visitor's local time;
the equivalent time in the organizer's or meeting type's reference time zone.
Key takeaways
The meeting type time zone allows you to define the reference time zone for a specific event.
It is particularly useful when:
✓ all meetings should be associated with the same location;
✓ you work with a team based in another country;
✓ you want to avoid time conversion errors between participants.
When this time zone is locked and hidden, participants will generally continue to see times in their own local time zone, along with the corresponding time in the meeting's reference time zone.