Yes! Vyte automatically detects and converts time zones, making it easy for teammates in different time zones to share their availability on the same booking page.
When multiple co-hosts are added to an appointment type, Vyte adjusts their availability to the time zone of the person booking the meeting. This ensures that meetings are never scheduled at times when any teammate is unavailable due to time zone differences.
Example: Team members in different time zones
Imagine you're based in Paris, France, and your teammates are in the following locations:
Pablo: Mexico City, Mexico
Jeanne: Sydney, Australia
How to set up your teammates' availability
Step 1: Create a User for Your Teammates
Follow this guide to create a new user: How to create new users
Note: If you don't see the "Users" section in your account, please contact Vyte support to enable it.
Step 2: Set Their Time Zone
In the user's personal settings, select their correct time zone.
Step 3: Create a Vyte Page for Each Teammate
Go to the "Page" section and create a Vyte page for the teammate (e.g., Pablo in Mexico City).
Enter their name, for example, and save.
Step 4: Set Their Availability
Click on the "Availability" section to input their availability based on their time zone.
Important: This step ensures that their availability will display correctly, in their local time zone.
Don't forget to save!
(These steps can also be completed by each teammate on their account.)
How to set up a shared booking link for teammates in different time zones
Step 1: Create a Team and Add Teammates
Go to your Vyte account and create a new team (e.g., Colleagues).
How to create a Vyte team
Step 2: Admin Settings
Make sure your admin account is an admin of the team, but NOT A MEMBER.
If you want your admin account to also be available for bookings, you'll need to create a new user for it, as described above.
Tip: In the screenshot below, I created a new account called "Maria" (located in France). As the admin, my original account cannot be a team member, as it would interfere with the team appointment settings.
Step 3: Create an Appointment Type
For example, create an appointment type called “3-hour session”.
How to create an appointment type
Step 4: Set it as a Team Appointment Type
This ensures customers will see availability across the team.
Step 5: Choose the Correct Team
Select the team you just created (e.g., Colleagues).
Step 6: Configure the Availability of the Booking Page
Click on "Availability"
And set the appointment type to be available all the time (e.g., from 12:00 am to 12:00 am).
The time zone for this appointment type doesn't matter, as Vyte will filter the availability based on your team’s individual time zones.
What Customers See
When a customer books a meeting:
They can select their own time zone (e.g., New York, USA).
Vyte will automatically:
Convert all team members' availability into the selected time zone.
Display only the time slots when at least one teammate is available.
This ensures seamless scheduling across different time zones!
Key Benefits of Using Vyte for Teams in Different Time Zones:
Automatic time zone conversion
Availability across the entire team
No confusion about availability or time zone conflicts
Customers see only available time slots